Time management is a time management technique that includes rules and principles that help a person to properly organize his time and achieve maximum efficiency in any business. While increasing the efficiency and productivity of their work or leisure. Planning, distribution, prioritization, and goal setting helps a person cope with the crazy pace of modern life. Time management principles allow a person to have time to do everything without stress and avoid chronic fatigue. Initially, time management techniques were used only in business and work organization, but now time management methods are also used in the personal life of a person.
time management principles: The main tasks
- Analysis of time spent on specific tasks.
- The statement, formulation, and definition of the objective.
- Make a plan to achieve the goal, as well as set priorities.
- Implementation of the objective: indicate the actions to be taken in accordance with the plan.
- Make a to-do list.
- Setting the time using timing.
Advantages of effective time planning
A person who has learned to plan his time achieves his goals. He achieves his goals a little faster than the others. Able to succeed in any field of activity. Has more time to rest, communicate with family and friends. Can do much more things in a given period of time. Can increase income and retire by properly allocating responsibilities among employees. And Can get rid of chronic fatigue, not stressful. Always has a clear action plan.
time management principale :What types of time management are
There are many different approaches to the problem of time management. Experts distinguish three main types.
- Personal time management. It is associated with the personal development of a person. Ability to properly and fruitfully organize your day.
- Professional time management. Helps the person to do his work effectively. Organize your work hours correctly or reasonably distribute responsibilities within the team.
- Social time management. Regulates interpersonal relationships or time management of several people, for example, in business.
Time management in management
Improper Organization of work or improper Organization of activities by management leads to the fact that employees of the enterprise feel a constant lack of time. The effectiveness of time management in management depends on the level of training of employees: planning, prioritization, control of time for performing tasks, as well as the correct sequence of tasks.
Personal time management in time management
Now let’s look at the Basic Rules of time management applied in personal life:
- Never bring work home.
- Organize everyday life in such a way that it takes a minimum of time.
- Plan your free time in advance. This should include emotional pleasure: going to the cinema, theater, concert, Museum. As well as physical exercise, dancing and the like.
- For relaxation, use not only on weekends but at least one day in the middle of the week, for example, ride a bike after work or go to the sauna with friends.
- During the holidays, restrict calls, internet messaging, in order to relax for real.
Three-time management rules principles
Correctly set goals.
If you learn to clearly define your goals and identify secondary tasks, you will save a lot of time. If you are wasting your time, something means at that time that you think it is very important. But is it true? Ask yourself this question. The result of this action will help you get closer to your goal. What is the purpose? The goal is a person’s desire for something, when the whole process is aimed at the final result. When setting a goal, you must first determine the main values. Realize your abilities, your motivation. Analyze the problems, needs and difficulties that may arise on the way to the goal. Clearly present your goal in the smallest detail and its final result. Plan your actions, look for resources and start the implementation. There are different methods of setting goals,
This means knowing how to set priorities. It is very important. There are things that are less important to achieve the goal, and there are those that play the main role.
After setting the goal, the next step is planning. Planning is an integral part of time management, it includes the following main stages:
- the development of a time management plan
- the stage of drafting a project in which you can maneuver, think through different options to achieve the goal
- identify the necessary resources
- the step of identifying people who can help you along the way goals
- fix the results of planning in the form of a business project, a map.
When a person begins to engage in planning, thinking is activated, creativity is activated. By drawing up a plan, your goal becomes more precise, you begin to understand what you really want and how to achieve it. This is a kind of Practical guide to action. Until a person draws up a plan for the implementation of what he wants, he constantly thinks about it. When a detailed plan is drawn up, which takes into account different ways of achieving a goal, it gives a person the opportunity to maneuver. It does not work with some means and methods, you can try others. Planning develops flexibility and preparation of a person for any situation. Making a plan gives you great chances of success. Having a plan gives you confidence in yourself and your abilities.
Basic planning Techniques
- Abc planning. It is based on the fact that first you need to perform the most significant cases under the letter, a, then b and c. cases are a Category, a-the most important ones account for 15% of all cases and bring 65% of the results, b – the important cases that account for 20% of all cases and bring 20% of the results. Category C – these are the least important cases; they account for 65% and give a result of 15%
- The Pareto rule or the principle of 80 to 20. This principle applies to any daily activity. 80% of the things you do in a day give you 20% of the desired result, and 20% of the planned important things bring you closer to the 80% result. For example, 20% of people own eighty percent of the capital. 80% of the population owns 20% of the capital. 20% of customers make a profit of 80% and 80% of customers make a profit of 20%.
- Schedule. This method consists in that you need to record every minute all your actions and the time you spent there. This will help you understand where and what your time is spent and how to adjust your schedule.
- Make a list of tasks. This is the simplest planning method that allows you to plan both time and activities.
How to make a to-do list for it to search
- First of all, observe for yourself the time you need to perform different tasks.
- Make a list of things to do for the evening.
- Note specific points. For example, go to a store, attach a shopping list to this article.
- Plan your entire day, not just your work.
- Start your day by doing easy tasks so you can check the boxes right away and brighten up the whole day thinking that following a to-do list isn’t that hard. For example, do exercises and prepare breakfast.
- The to-do list should always be in sight.
- Write no more than 7 priority tasks on the list, so as not to worry later that you did not have time to do something.
Literature on time management and personal efficiency
There is a wealth of useful documentation on time management. In my opinion, the most informative and accessible books on this topic are the works of Gleb Arkhangelsky and Brian Tracy.